- #How to do a mail merge in word for address labels how to#
- #How to do a mail merge in word for address labels zip#
This next step is to select a starting document. The Mail Merge wizard advances to the next step. The Mail Merge pane appears on the right, ready to walk you through the mail merge. To begin the mail merge process, you first need to choose what sort of document you want to create. In a blank Microsoft Word document, click on the Mailings tab, and in the Start Mail Merge group, click Start Mail Merge. This feature works the same in all modern versions of Microsoft Word: 2010, 2013, and 2016. Mail merge is also used to create envelopes or labels in bulk. For more info, see Sort the data for a mail merge or Filter the data for a.
Note: You also can sort or filter the list to make it easier to find names and addresses.
In Mail Merge Recipients, clear the check box next to the name of any person who you don't want to receive your mailing. Follow these steps: Start a new blank document. A main mail merge document in Word contains two important things: 1) the text that will remain the same between the personalized copies, and 2) the codes that tell Word what fields to insert at what points. We would like to show you a description here but the site won’t allow us.
#How to do a mail merge in word for address labels how to#
Mail Merge in Microsoft Word 2010 In Word 2010: Mail Merge in Depth, I demonstrate how to take advantage of Word's Mail Merge feature to save a tremendous a. For example, FirstName, LastName, and Address are header rows. The first row of the table is the header row and contains the field names for the data source. Word can automatically insert all the appropriate greeting text, title, and name fields at once, so you don’t have to insert the text and required merge fields yourself.ĭata source information is stored in a table. Word can automatically insert all the appropriate address fields at once, so you don’t have to insert the five or six merge fields yourself.Ī group of merge fields that make up the greeting line of a mail merge document, such as “Dear Mr.
#How to do a mail merge in word for address labels zip#
For example, a single address is made up of a name, street address, city, state, and zip code. An example would be: Dear «FirstName».Ī group of merge fields that make up an address in a mail merge document. Merge fields appear with chevrons (« ») around them.
For example, a single record would include a person’s first and last names, address, phone number, and date of birth.Ī merge field is where you want to insert the information from a data source into a main document. For example, the field «LastName» would only contain people’s last names.Ī record is an entire set of data fields that relate to a single thing or person. Excel spreadsheets, Access databases, or Word document tables are good examples of data sources.Ī data category that stores a specific piece of information. For example, it has records containing the names and addresses of the people a mail merge letter is sent to. The starting document contains the field names for the variable information, like the names and addresses that will be inserted.Ī file that contains the information to be inserted into the main document during a mail merge. (Main Document) A document that contains the information that is the same for each merged document. Do you have a long list of names and addresses that you need to send letters to? The Mail Merge process combines a Word document with a data source to quickly create letters that feel personal.